Marketing Assistant

Job Title

Marketing Assistant

Posting Date

May 22, 2023


  • Associates or Bachelor Degree in Business, Media, Communications, or related field OR equivalent related administrative assistant or support experience required.
  • Proficient typesetter and proofreader.
  • Ability to perform basic printing, trimming, and laminating.
  • Knowledge and skills of Microsoft Office programs.
  • Resourceful with basic organization skills, attention to detail, and an ability to implement a daily work plan.
  • Listening, verbal and basic communication skills.
  • Ability to self-manage and produce results independently and as a member of a team.
  • Ability to recognize decisions that are outside the scope of the position.
  • Interpersonal skills demonstrating professionalism, relating well to others, and relationship management.
  • Awareness and sensitivity to diversity of people and ideas.
  • Ability to maintain confidential information.

Work Hours

We are seeking a full-time (40 hours/week) Marketing Assistant to work in our Marketing Department, days Monday-Friday.

Job Summary

Perform a wide variety of administrative duties that support the marketing director, marketing specialist, and marketing function. Transcribe materials, track, organize, and inventory marketing materials and apparel, assist with uploading intranet content, answering correspondence, distributing materials, and staffing events are basic duties. Under the direction of the marketing director, organize, track, and respond to sponsorship requests and process invoices, and perform other duties as requested.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

  1. Type or transcribe marketing materials when originals cannot be found
  2. Coordinate materials and file for translation to Spanish
  3. Track, organize, and submit check requests, and mail payment for sponsorships
  4. Under the direction of the marketing director, code and submit invoices for payment
  5. Organize and distribute internal marketing materials and apparel store items
  6. Assist with community outreach opportunities and events, sometimes requiring after-hours attendance
  7. Assemble, print, trim, laminate, distribute, and inventory of marketing materials to internal departments
  8. With budget and strategy guidance from the director, coordinate marketing activities including media buy, and maintain advertising schedule
  9. Provide basic office and administrative tasks as necessary including emailing and making phone calls to vendors
  10. Assist the marketing specialist with employee intranet and posts
  11. Assists the director with graphic design, if applicable based on experience
  12. Support as appropriate the efforts of other departments and teams
  13. Adhere to Southwest Health’s value-based behavior standards.
  14. Understand and adhere to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  15. Perform other duties and responsibilities as requested or required.

We believe that together we can change lives, and we anticipate your life will change in the process. If you aspire to help others find hope and live better, we invite you to submit your application below. Click Here to learn what others say about SH.


SH is truly an outstanding place to work. A full benefit package is available for employees working 20 hours/week or greater which includes: Health, Dental, Vision and Life insurance. Also available are long and short term disability, cell phone discount, flexible spending plan, paid time off, retirement plan with an employer contribution, fitness membership discount as well as use of exercise equipment at the facility.


Contact Info

Southwest Health
Attn: Human Resources
1400 East Side Rd
Platteville, WI 53818
Phone: (608) 342-0993
Fax: (608) 342-5015

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